Guidelines & Resources for Users

  • All Requests for Use of the SPIA in D.C. spaces should be made here.
     
  • The Princeton SPIA in D.C. site, located in Dupont Circle at 1333 New Hampshire Ave NW, includes:
     
  1. A dedicated office Suite on the 4th floor (Suite 480), which includes up to five offices available (by reservation) for temporary hoteling use by SPIA faculty, staff, students, and alumni. The Suite also includes two conference rooms with A/V and a large multi-use space that can accommodate visitors in a variety of seating arrangements, and which also includes dedicated A/V, podium, small tables/stools, soft seating, and a pantry.

    Suite Capacity 

    • Conference Room 1: 25
    • Conference Room 2: 12
    • Conference Room 3: 5
       
  2. A Rooftop Penthouse space comprised of: an indoor lounge area, indoor conference room, and large outdoor patio, which are available for reservation (these spaces are not owned exclusively by Princeton, but are available by reservation to all building tenants). The conference room and lounge can be reserved individually, or together, and reservations will depend on availability, need, and the size of your group/event. For more detail/illustration, see Rooftop Penthouse photos.

    Rooftop Capacity

    • Rooftop Conference Room (indoor): 100 persons (sitting) / 150 persons (standing)
    • Rooftop Lounge (indoor): 250 persons (standing)
    • Rooftop (outdoor) north and south area: 200
      Total = All three areas together: 490 persons max (standing)
       
  • The Rooftop Conference Room can be arranged in a variety of seating configurations, including: theater-style, boardroom, classroom, etc. (see: 'Rooftop Conference: Seating Configurations' gallery below). 
     
  • The Rooftop Lounge can be reserved from 5 PM -10 PM. The Rooftop Conference Room can be reserved from 8 AM – 10 PM.
     
  • The earliest the rooftop spaces can be reserved is six months in advance. Please note that the rooftop is not available on weekends.
     
  • Approval and decisions regarding the space will be made by the Director of SPIA in D.C. in accordance with the SPIA in D.C. Use Policy (please refer to Use Policy under Policies & Resources below).
     
  • Event Planning: Princeton and SPIA centers/faculty/groups who wish to use the venue are responsible for planning, facilitating, and staffing their own events in the space. This responsibility includes arranging and funding catering or professional services (please see Recommended Caterers under Policies & Resources below), identifying necessary equipment, and specifying seating configurations. The SPIA in D.C. Venue Manager is happy and able to advise and assist on all event planning items, and act as a liaison to building services, but the Venue Manager is not in position to plan or staff events.  

  • Visit the Space: We recommend that your event planner visit the space well before your event. Schedule a walk-through with the Venue Manager to discuss and identify any specific requirements, as SPIA in D.C. may not accommodate last-minute requests.

  • Invitations for Events at SPIA D.C. / D.C. Alumni Engagement: SPIA D.C. must necessarily maintain coordinated and coherent programming and communications. To ensure such continuity: 

    • All invitations for events at SPIA in D.C. must be previewed and approved by the Director or Program Manager; 
       
    • SPIA D.C. has a standard template for all invitations from SPIA D.C.; this template should be used for any/all invitations to the Washington area alumni or the wider SPIA D.C. database. 
       
    • Event invitations to D.C. area alumni, or to the wider SPIA D.C. database, must be coordinated with the SPIA in D.C. office to ensure appropriate targets and timeliness as well as to prevent oversaturating the D.C. community with invitations. 
       
  • Event Advance Plan: Based on User inputs, SPIA D.C. will compose an Event Advance Plan ahead of every event and submit it to the building management/engineers 48 hours in advance of an event. 

  • Certificate of Insurance: All caterers and vendors must have a Certificate of Insurance on file with building management (see Vendor Certificate of Insurance Requirements under Policies & Resources below).

  • Shared Spaces: Please note that the Rooftop Conference and Lounge areas are an extension of our space and are shared with other tenants in the building, and thus must be reserved. Please review the Building Management rules & regulations here. Those who do not adhere to building regulations may be prevented from utilizing the space again and may complicate other users' ability to utilize the space. 

Princeton centers/faculty/groups who use the space must staff their own events. The SPIA in D.C. Director, Program Manager, and Venue Manager will provide as much advance facilitation and support as possible to make your event a success—both in advance and on event days. A member of the D.C. team will be on site when events are taking place, but SPIA in D.C. does not provide resources or personnel to staff events.  

The Venue Manager, in coordination with the Program Manager, supports daily operations and coordinates support services for the facility in conjunction with users, including event coordination, scheduling, building access, facilitating contracted catering services, media and technical assistance, facility maintenance, custodial services, mail services, deliveries, and parking. The Venue Manager ensures that spaces are properly reserved and prepared. In conjunction with SPIA facilities administrator, the Venue Manager ensures that space, equipment, technology, and furnishings are properly maintained. The Venue Manager communicates with the building management and users on a broad range of matters related to events, space use, maintenance, etc.
 
The Program Manager is tasked with overseeing daily operations and coordinating support for the center in collaboration with the Director and Venue Manager. The Program Manager's responsibilities include event management and scheduling, acting as a liaison with University staff and centers, and providing additional programmatic, research, and administrative support to the Director.

Getting to the Venue
 

  • Parking: There is an underground parking garage in our building managed by Colonial Parking. The garage entrance is on 19th Street NW (next to “Swingers” restaurant/bar), and the SPIA in D.C. Suite and Rooftop Lounge/Conference Room can be accessed directly via elevators from the garage. Parking Rates here. In rare circumstances, an advance, pre-paid parking pass may be obtained ahead of an event to accommodate a special needs and/or VIP visitor. Such occasional requests should be made to the SPIA in D.C. Venue Manager.
     
  • Public Transportation: The Dupont Circle Metro Station is located right outside our building, with the nearest station entrance on 19th street.
     

Building and Suite Access
 

  • Building Entrances: There are (2) entrances to the building: one on New Hampshire Avenue NW, and one on 19th Street NW. 
     
  • Digital Fob Access: Some parts of the building require a digital ‘fob’—via the smartphone app “Open. SPIA in D.C. is able to register a temporary digital fob for up to (3) Princeton SPIA users/event facilitators. Please submit the names/email addresses of your (3) users to the Venue Manager at least one day in advance of your event. 
     
  • Suite — 4th Floor: The SPIA in D.C. Suite—located on the 4th floor—is accessible to all visitors via the elevators and the Suite entrance is accessible (unlocked) from 9am to 5:15pm (except when Venue Manager is offsite). For events, the Suite access times may be adjusted upon request to the Venue Manager.
     
  • Rooftop Lounge & Conference Room: During designated events, the Venue Manager will pre-arrange elevator access to the rooftop spaces with the building management. During these events, participants may go directly from the Lobby to the Rooftop Lounge by hitting “RT” on the elevator keypads.
     
  • Directions to Event Guests: It is important that you give clear instructions to visiting guests as to the location of your event—whether in the 4th Floor Suite or on the Rooftop Lounge and Conference rooms. Given building access requirements, guests will not always be able to move freely between floors. SPIA in D.C. will also communicate to the building and the front desk security when and where a Princeton event is being held. For events of more than 25 people, we recommend event hosts post a staff member/volunteer in the lobby, where possible, to direct guests to the correct location.
     
  • 4th Floor Bathrooms: 4th Floor bathrooms are located outside of the Suite and require access fobs—either the digital fob or two physical fobs that are available at the Suite front desk (and which must be returned after use).
     
  • Rooftop Lounge/Conference Room Bathrooms: Rooftop bathrooms are also access-controlled but SPIA in D.C. will arrange to have access opened to all during scheduled Princeton events/meetings in the Rooftop Lounge/Conference area.
  • Podium(s): There is one podium available for use in either the 4th floor suite multi-purpose area or the rooftop conference and lounge areas. It is mobile/on wheels. Potential A/V connections must be assessed in advance and are dependent upon use/needs/audience.
     
  • Spare Laptop computers: SPIA in D.C. has two spare laptop computers (Dell – Windows 11 Pro) that can be loaned to Users during events. They are equipped with USB, HDMI and SS-USB ports.
     
  • Presentation clickers: SPIA in D.C. has two Logitech presentation clickers with USB ports.
     
  • Audio Equipment: SPIA in D.C. has some A/V equipment which can be used for events, including speakers and microphones, with setup facilitated upon request by the Venue Manager. If User needs exceed this capacity, third-party vendors may be contracted as necessary. Find some local contract vendors here.
     
  • Big-Screen Monitors: The 4th floor suite spaces include (3) large format, wall-mounted, Sony monitors (66-inch, 74-inch, 84-inch). There is also one large format monitor mounted in the Rooftop Conference Room. An additional 65-inch monitor is mounted on a rolling cart and can be used in the Suite and/or the Rooftop Lounge/Conference spaces, via HDMI connection only.
     
  • Banners: SPIA in D.C. has four banners (2—SPIA in D.C. logo, 1—Princeton University logo, 1—MPA75 Anniversary) that may be used during events. 
     
  • Tablecloths: SPIA in D.C. has 5 tablecloths (2—SPIA in D.C. logo, 2—SPIA logo, 1—MPA75 Anniversary) 
     
  • Music: The Rooftop Lounge and Conference Room have a music system and built-in speakers that can play music via Bluetooth connection. As such, Users can connect and play music in both spaces via smartphone or other Bluetooth-enabled device. 
     
  • Direct TV: The SPIA in D.C. Suite (4th floor) multi-purpose area has a DIRECTV subscription offering digital television programming (including a wide variety of news, entertainment, sports, and specialty channels). 
     
  • Swag/handouts: Users must supply their own swag/handouts for events. Such items may be shipped to the SPIA in D.C. space in advance of events (attn: Venue Manager).  
     
  • Speaking Riser / Step: SPIA in D.C. has a (4' by 4') portable stage with a minimum height of 2" and a maximum height of 28".
     
  • Tables & Chairs: SPIA in D.C. has access, via the building, to up to 10 rectangular tables (63" by 36") for event use, as well as up to 100 (non-folding) chairs. These must be requested at least (3) days in advance of an event.   
     
  • Lobby Signage: A stand is available for you to advertise your event in the lobby and direct participants to the event location. Signage can be printed at SPIA D.C. in 8x11'' standard or 11x17'' formats. 
     
  • Extension Cords: SPIA in D.C. has 4 extension cords to use to extend the reach of electrical power source to devices that are too far away from an outlet during your events. 
     
  • Coat Rack: The SPIA in D.C. fourth floor suite has closets with hooks, hanging bars, and some limited shelving, and can supply a mobile/rolling coat rack with capacity for 50 hangers for use in the rooftop lounge and conference areas.   
     
  • Other Equipment/Furniture: SPIA in D.C. is happy to offer use of any additional equipment we have to make your event a success, but any special needs for your event should be identified in advance and procured/paid for by the event planner.

This policy lays out the policies and guidelines for the use of the SPIA in D.C. The policy aims to ensure the safety, security, and efficient operation of the Center while promoting a productive and inclusive environment for all occupants and visitors.
 

Users
 

  1. The SPIA in D.C. office is primarily meant to create greater opportunities for SPIA faculty, researchers, students, and alumni to engage directly with policymakers and to augment the public policy training we provide our students. As such, any SPIA-sponsored or -generated request regarding collaborative, programmatic learning/teaching/networking for students and faculty takes precedence.
     
  2. Second priority is afforded to SPIA administrative departments, including but not limited to Graduate Admissions, the Office of Career Development and Alumni Relations, the Graduate and Undergraduate Program Offices, and to other activities, meetings, and events directly related to the School.
     
  3. Third priority is afforded to research and research-related activities directly related to faculty and research centers and programs of SPIA.
     
  4. Fourth priority is afforded to SPIA alumni who may be permitted to use the SPIA in D.C. spaces for activities or events, provided a SPIA faculty member, researcher, or administrator serves as a sponsor and is present and participating in the user’s activity or event. Furthermore, the purpose of the activity or event must be aligned with the School’s core mission, and directly benefit the School’s constituents, (students, faculty, researchers, and/or administration) and where the majority of the audience includes our constituent populations. **SPIA in D.C. spaces are not available for individual/personal alumni events, such as birthday parties, graduations, holidays, etc.
     
  5. Fifth priority is afforded to the broader Princeton community, including faculty, staff, students, and alumni outside of SPIA.

                                                                                                                                     ----
     
  6. Short-term office use: In accordance with the policy/priorities outlined above, and subject to availability, SPIA’s fourth-floor office spaces may be available, upon request, for up to one week (5 business days) per month, and no greater than 40 days per year to SPIA faculty, staff, researchers, students, alumni, and/or partners. Requests for use should be made via the Space Use Request Portal and any additional office use arrangements should be made with, and approved by, the SPIA in D.C. Director in writing (email). *Office use is limited to 9am-5pm Monday-Friday and a SPIA in D.C. staff member must be on site during short-term office use
     
  7. The SPIA in D.C. spaces—including the Suite, Penthouse Lounge, Conference room, and north and south rooftop patio—can be utilized in multiple ways based on the size of groups and type of events. If more than one SPIA in D.C. user would like to use the space on the same day, the SPIA in D.C. Director and Venue Manager will, where possible, accommodate both events and advise users on how the various spaces can be used in parallel to maximize use of the space. Decisions on best use will be made by the SPIA in D.C. Director so as to maximize SPIA objectives.
     
  8. The SPIA in D.C. Director will ensure these policies are properly applied and, when necessary, will make space use interpretations in accordance with University policy and SPIA’s mission. It is recognized that the aforementioned uses cannot cover every space use/contingencies.
     
  9. Use of the SPIA in D.C. spaces shall be granted on a first-come, first-served basis following the priority order outlined above and a review by the SPIA in D.C. Director. SPIA reserves the right to limit or refuse use of the spaces and/or modify this policy in any way.
     
  10. Users are responsible for any and all expenses related to building use, including catering, A/V and support, custodial services, building engineer(s), security guard(s), unless otherwise noted.

*Note the below regulations are those supplied by the Building Management and are shared here, for reference, to complement the SPIA D.C. 
"Guidelines and Resources for Users". Where there is any question or discrepancy, please refer to SPIA D.C. "Guidelines and Resources for Users."

TMG / CUSHWAKE 
1333 New Hampshire Ave Conference Spaces 
Rules, Regulations and Rates 
1333 New Hampshire Ave, NW Washington DC 20009
 

General

  1. HOURS OF OPERATION: The 1333 New Hampshire Conference Center is open between the hours of 8:00 A.M. to 6:00 P.M., Monday through Friday. The Facility is closed on Saturday & Sunday and building holidays unless specific arrangements are made in advance.
     
  2. USE OF FACILITY: Signs and other documents or graphics shall not be taped to the walls inside of the Facility or other common areas of the Building used in conjunction with the use of the Facility (the “Supporting Common Areas”), except as required to comply with the provisions of this Section 3.
     
  • COMPLIANCE: Tenant shall, at Tenant’s sole expense, (i) comply with all laws, orders, ordinances, and regulations of federal, state, county, and municipal authorities having jurisdiction over the Facility and Supporting Common Areas, and (ii) comply with any directive, order or citation made pursuant to law by any public officer requiring abatement of any nuisance or which imposes upon Landlord or Tenant any duty or obligation due to conditions which have been created by or at the request or insistence of Tenant, or required by reason of a breach of any of Tenant’s obligations under their lease or by or through other fault of Tenant; and (iii) comply with all insurance requirements applicable to the Facility, including as set forth below. If Tenant receives notice of any such directive, order, citation or of any violation of any law, order, ordinance, regulation or any insurance requirement, Tenant shall promptly notify Landlord in writing of such alleged violation and furnish Landlord with a copy of such notice.
     
  • LEGAL: Tenant shall not use or permit the Facility or Supporting Common Areas, or any part thereof, to be used in violation of any present or future applicable law, regulation or ordinance, or of the certificate of occupancy issued for the Building or the Facility, or any document of record which encumbers the Building, and shall immediately discontinue any use of the Facility which is declared by any governmental authority having jurisdiction to be in violation of law or said certificate of occupancy. Tenant will not use or permit the Facility or Supporting Common Areas to be used for any purposes that interfere with the use and enjoyment of the Building by Landlord or the other tenants, or which violate the requirements of any insurance company insuring the Building or its contents, or which, in Landlord’s sole discretion, impair the reputation of the Building. Tenant shall refrain from and discontinue such use immediately upon notice from Landlord.
     
  • FIRE AND SAFETY: Tenant shall not do, or permit anything to be done in the Facility or Supporting Common Areas, or bring or keep anything therein, which will in any way increase the rate of fire insurance on the Building, or invalidate or conflict with fire insurance policies on the Building, fixtures or on property kept therein. Tenant agrees that any increases of fire insurance premiums on the Building or contents caused by the occupancy of Tenant and any expense or cost incurred in consequence of negligence or the willful action of Tenant, Tenant’s employees, agents, servants, invitees, or licensees shall be paid by Tenant.
     
  • ENVIRONMENTAL PROTECTION: Tenant and Tenant’s employees, contractors and agents shall not dispose of or generate, manufacture, store, treat or use any oil, petroleum or chemical liquids or solids, liquid or gaseous products or any hazardous waste or hazardous substance (hereinafter collectively referred to as “hazardous waste”), as those terms are used in the Comprehensive Environmental Response, Compensation, and Liability Act of 1980, or in any other federal, state or local law governing hazardous substances (hereinafter collectively referred to as the “Act”), as such laws may be amended from time to time at, upon, under or within the Facility and Supporting Common Areas, or the Building or the land on which it is built, or into the plumbing or sewer or water system servicing the Facility, Supporting Common Areas, or the Building, nor shall Tenant, its employees, contractors or agents cause or permit the discharge, spillage, uncontrolled loss, seepage or filtration of any hazardous waste at, upon, under or within the Facility, Supporting Common Areas, or the Building or the land or into the plumbing or sewer or water system servicing the same. Tenant shall comply in all respects with the requirements of the Act and related regulations, and shall notify Landlord immediately in the event of its discovery of any hazardous waste at, upon, under or within the Facility, Supporting Common Areas, or the Building or the land, or of any notice by a governmental authority or private party alleging that a disposal of hazardous waste on or near the Facility or Supporting Common Areas, may have occurred. Tenant further agrees to provide Landlord full and complete access to any documents or information in Tenant’s possession or control relevant to the question of the generation, treatment, storage or disposal of hazardous waste on or near the Facility or Supporting Common Areas. In the event that any hazardous waste is located in the Facility or Supporting Common Areas, and such hazardous waste was located in the Facility or Supporting Common Areas prior to the date hereof, then Landlord, at its cost, shall remove or remediate such hazardous waste in accordance with applicable governmental law.
     
  • INDEMNIFICATION: Tenant shall indemnify Landlord against all costs, expenses, liabilities, losses, damages, injunctions, suits, fines, penalties, claims, and demands, including, without limitation, remediation and clean-up costs, reasonable attorneys’ fees, and court costs and civil fees and fines arising out of any violation of or default in the covenants of this Section 3.
     
  • MOVING AND DELIVERIES: No freight, furniture or other bulky matter of any description shall be received into the Building or carried in the elevators, except at times and by routes authorized by Landlord. Tenant shall give Landlord at least forty-eight (48) hours telephonic notice prior to moving any freight, furniture or other bulky material into or out of the Building. All moving of furniture, material and equipment shall be under the direct control and supervision of Landlord, who shall, however, not be responsible for any damage to or charges for moving same. Tenant shall promptly remove from the public areas within or adjacent to the Building any of Tenant’s property delivered or deposited there, and shall be responsible for any damage to the Building, the Facility, or Supporting Common Areas caused by its moving and deliveries.
     
  1. ALCOHOL POLICY: Tenant is responsible for controlling the serving of alcoholic beverages and shall not permit the serving of alcoholic beverages to minors. All alcoholic beverages are to be dispensed by a non-drinking server and shall be limited to beer and wine. Alcoholic beverages shall not be served to anyone who is acting like they are, it is suspected of being, impaired as a result of alcohol intake. Tenant shall provide with evidence that it has secured dram shop insurance with total limits of liability for bodily injury, loss of means of support, and property damage because of each occurrence of not less than Three Million Dollars ($3,000,000.00).
     
  2. EQUIPMENT: Equipment provided for Conference Center users is considered “plug and play”. Please notify Property Management immediately if any equipment is not working properly. Any equipment (microphones, adapters, A/V cords, etc.) borrowed by the tenant from property management must be placed in the front of the room and turned completely off at the end of each tenant event. At the end of each meeting, a representative from property management will check that all equipment remains in working order. Users of the conference center will be charged for any equipment that is damaged. If additional furniture is required, please contact Property Management for approval.
     
  3. REPAIR AND RETURN OF FACILITY: The management team, the Tenant, and the caterer/vendor shall conduct an inspection to note property condition. Any deficiencies noted prior to the event shall be logged and identified as existing. Any damages noted after the event shall also be logged and assessed. At this time, the Management team shall exercise their right to repair any damages and collect reimbursement costs from the Tenant within 30 days of the occurrence.
     
  4. CLEANING FEE: Tenant agrees to clean up the Conference Center at the end of the event and to properly dispose of all trash. Any excess trash left behind at the end by the tenants and/or guest may result in a $150 cleaning fee.
     
  5. CERTIFICATE OF INSURANCE: All vendors providing services for the event (including but not limited to caterers, AV technicians, and clean-up staff) must provide an updated certificate of insurance at least 48 hours prior to the event commencement date.
     
  • Comprehensive General Liability – Said coverage shall have limits of not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage, including coverages for personal injury, contractual liability, operation of mobile equipment, products/completed operations and liquor law liability.
     
  • Workers’ Compensation – Coverage shall comply with all state and federal requirements and will be in the statutory required limits. All employees of the vendor must be covered by workers’ compensation.
     
  • Employers Liability – Coverage shall be placed with limits not less than $1,000,000 per incident.
     
  • Automobile Liability – Coverage shall be acquired for all owned, non-owned hired and leased vehicles of vendor, including the loading and unloading thereof. Limits not less than $1,000,000 per each occurrence combined single limit for bodily injury and property damage shall be maintained.
     
  1. HOLD HARMLESS: Tenant agrees that its use of the Conference Center may not interfere with the operation of the property or other tenants’ use thereof. In addition to any provisions in its lease with the owner of the property, tenant agrees to indemnify and hold harmless the Owner, and their respective affiliates, from and against all claims, losses, damages, liabilities or expenses incurred (including attorney’s fees) as a result of tenant’s use of the Conference Center.
     
  2. LIABILITY: The liability provisions of Tenant’s Lease shall apply to Tenant’s use of the Facility and Supporting Common Areas. Landlord and its agents shall not be liable for any injury to persons resulting from Tenant’s use of the Facility and Supporting Common Areas, including any injury resulting from the spread of any infectious disease. All personal property of Tenant located in the Facility and Supporting Common Areas shall be at the sole risk of Tenant. Landlord and its agents shall not be liable for any damage thereto. Landlord and its agents shall not be liable for any accident or damage 1333 New Hampshire Tenants | Updated 12/18/2020 Page 4 of 8 to property of Tenant resulting from the use or operation of elevators or of the heating, cooling, electrical or plumbing apparatus, unless caused by and due to the negligence of Landlord, its agents or employees. Landlord shall not, in any event, be liable for damages to property resulting from water, steam or other causes. Tenant hereby expressly releases Landlord and its agents from any liability incurred or claimed by reason of damage to Tenant’s property.
     
  • INDEMNITY: Tenant shall indemnify Landlord and its agents and employees and save them harmless from and against any and all claims, actions, damages, liabilities and expenses in connection with loss of life, personal injury and/or damage to property arising from or out of any occurrence in, upon or at the Facility or Supporting Common Areas, or the occupancy or use by Tenant of the Facility or Supporting Common Areas or any part thereof, or occasioned wholly or in part by any act or omission of Tenant, its agents, contractors, employees, invitees or licensees. In the event that Landlord or its agents or employees shall, without fault on its or their part, be made a party to any litigation commenced by or against Tenant, then Tenant shall protect and hold the same harmless and shall pay all costs, expenses and reasonable attorneys’ fees incurred or paid in connection with such litigation.
     
  1. SECURITY: Property Management reserves the right to require security for any event at the expense of the tenant.
     
  2. FEES: All rental fees, service charges or other assessed charges related to your event are subject to a 20% administrative fee. Ownership reserves the right to adjust fees, as needed.
  • Storage Fee: Tenants are given a grace period of 30 minutes after their event to remove any additional tenant owned items. If the items are not removed within that time, a Storage Fee of $150 may be levied. If tenant needs additional time to gather their belongings, the tenant must notify Property Management as soon as the event is over.
     
  • Credits & Rates: In effort to ensure proper use of the penthouse and rooftop terrace, a reservation and credit system will be implemented within the building app. Each tenant will be allocated a fair number of credits (based on square footage) on an annual basis. The app will keep track of how many total and remaining credits the tenant has each quarter. If a tenant uses their allocated credits and would like to reserve the amenity, a fee will be applied. Additional details are outlined in the Penthouse Rules & Regulations.The penthouse can be reserved Monday – Friday from 8:00 AM – 10:00 PM at an hourly rate of 2 credits per hour or a fee of $150 per hour (2-hour minimum).
     
  1. RULES: If Tenant does not abide by the rules, then Owner may terminate such Tenant's privileges to use the conference facility.
     
  2. MISCELLANEOUS: If a guest is found to be in possession of illegal drugs or illegal firearms, Property Management has the right to terminate the event immediately. Taping or otherwise affixing signs or 1333 New Hampshire Tenants | Updated 12/18/2020 Page 5 of 8 other items on the walls/room number signs is prohibited due to the possible damage or scarring. No rice, confetti or glitter may be used inside or outside of the facility.
     

Conference Center Requirements
 

1. RESERVATIONS: Reservations will be made on a “first-come, first-served” basis, up to 6 months in advance.
 

  • Reservation Management: All room reservations must be made by the tenant through the 1333 New Hampshire app. If a tenant needs further assistance during the booking process, they may email property management. Upon making a reservation, tenants are required to complete all necessary information regarding the room reservation (i.e. number of attendees, desired room configuration and maximum time needed).
     
  • Extended Reservations: Room Reservations may be no longer than 3 consecutive days. If a tenant has an event that is longer than the maximum reservation timeframe, tenants may email Property Management with their request. In the request, tenant must specify the desired date range, conference rooms needed and a brief description of the event for consideration. Reoccurring meetings may not be requested more than one month in advance and will only be approved upon availability.
     
  • Room Additions: If a tenant requests additional conference space the day of the event, Property Management will do their best to accommodate the tenant’s needs. A last-minute reservation may be approved if the request does not interfere with another tenant’s existing reservation and/or set up.
     
  • Pending Events/Reservations: Any room reservation (whether it be for a confirmed event or just a placeholder) received through the 1333 New Hampshire app or Property Management will be approved as a formal reservation and will therefore be subject to the same cancellation terms and credit deductions as any other Conference Center reservation.
     
  • Cancellations: To allow others to use the space, please cancel your room reservation in advance through the building app. You will receive a cancellation confirmation by email from once your cancellation request has been processed. Cancellations made between 30 days and 24 hours prior will be billed at 50% of the rental fee or credit, and cancellations made less than 24 hours prior to your event will be billed at the full rental fee or credit. There is no charge for cancellations made with 30 or more days’ notice.
     
  • No-Shows: Three or more no-shows in a given quarter may result in a penalty fee at the end of the quarter.
     

2. AFTER HOURS FEES: We are happy to host after hours events (6PM or later) in the Conference Center facility. Additional charges of $80 per hour for building engineer overtime and $50 per hour for HVAC overtime will be assessed for reservations occurring after normal business hours. After Hours Reservation requests must be submitted via email to Property Management at least 72 hours prior to the event.
 

Conference Center Services
 

1. ROOM CONFIGURATION: When arriving at the 1333 New Hampshire Conference Center, the room will be delivered in the configuration noted in the Tenant’s reservation (desired configurations should be added to the description in the app). If the tenant does not confirm their desired room configuration at least 24 hours in advance, the room will be set to default (classroom configuration). Property Management is not required to change room configurations during tenant’s reservation. Tenants are allowed to change existing room configurations during their reservation window. A charge of $150 will be assessed for any custom configurations.
 

2. CATERING: Tenants are allowed to use outside catering vendors for their events and must submit a current Certificate of Insurance (COI) to the 1333 New Hampshire Property Management team at least 48 hours prior to their event. The tenant is responsible for coordinating food delivery, signing off on said delivery and clean up at the end of the event (see section 4 of General).
 

Acknowledgment: Repeated failure of refusal to comply with these Rules and Regulations will result in the loss of privileges. Landlord or Building Manager may prohibit the use or close the Facility at any time if misused in any way. User must sign below acknowledging that they have read and clearly understand all the above rules and regulations to continue use of the 1333 New Hampshire Conference Center facility.

SAMPLE COI Here

Vendor - Certificate of Insurance

1333 NH Ave requires that you maintain Comprehensive General Liability Insurance coverage in
order to perform work at the property. Therefore, a Certificate of Insurance is required to
confirm that the required coverage is in effect.

The certificate must evidence the following minimum limits of coverage:

  • Workman's Compensation
  • Statutory Limits
  • Coverage should be specific for the jurisdiction in which the work will be performed

Employers Liability

  • $1,000,000 each accident
  • $1,000,000 disease - policy Limit
  • $1,000,000 disease - each employee

Commercial General Liability - Insuring Against Bodily Injury, Property Damage, Personal Injury & Advertising Injury

  • $1,000,000 combined single limit
  • $2,000,000 general aggregate
  • $2,000,000 products / completed operations aggregate
  • Any general aggregate shall apply on a "per project" basis for contracts. Coverage is to be provided on an "occurrence" rather than claims made basis.

Comprehensive Automobile Liability - Insuring Against Bodily Injury and Property Damage

  • $1,000,000 combined single limit - any auto
  • $1,000,000 aggregate

Excess or Umbrella Liability with a limit of not less than:

  • $1,000,000 combined single limit
  • $1,000,000 aggregate
  • All Risk Property for all contractors and vendors who bring tools, equipment, and supplies onto
    the premises.
  • The Certificate must also reflect a 30-day notice of cancellation amendment or clause in addition
    to the required insurance minimums listed above.

Your liability policy must name the following as additional insured and should be so stated on the
certificate of insurance:

  • Certificate Holder - TMG 1333 New Hampshire Ave, LLC
  • Certificate Holder Address – 1333 New Hampshire Ave NW, Washington, DC 20036
  • Additionally Insured - Cushman & Wakefield U.S., Inc.; Meridian Management LLC

Vendor Requirements

Vendors hired to provide any goods or services during your event are required to review, agree to and sign an indemnification agreement, as well as provide a certificate of insurance at least 30 days prior to the event.

  • Freight Elevator: Requests to use the freight elevators need to be coordinated in advance with the Building Management via the SPIA in D.C. Venue Manager.

Please forward the Certificate of Insurance to the following building staff, and please copy spiadc@princeton.edu

Paige Romeo
paige.romeo@cushwake.com

Ashley Walden
ashley.walden@cushwake.com

Windows Catering
Dbeard@catering.com
(703) 519-3500

RSVP Catering
amayyou@RSVPcatering.com
571.722.1261

Well Dunn
rsantos@welldunn.com
(202) 543-7878

Spilled Milk Catering
amit@spilledmilkcatering.com
(202) 525-6455

Eco Caterers
shadia.hafiz@ecocaters.com
(202) 548-7220

Heirloom Catering & Event Design
lswieca@heirloomdc.com
(703) 534-0938

Occasions Caterers
info@occasionscatering.com
(202) 546-7400
(COI)

Hungry
www.tryhungry.com
(203) 980-5127

Monumental
ann@monumentalfood.com
(703) 812-7878

Kindle Cuisine
www.kindlecuisine.com
(240) 491-2760
 

Additional Area Food/Beverages Options

Pizzeria Paradiso
2003 P St NW
(202) 223-1245

Panera Bread & Corner Bakery
1828 L St NW
(202) 776-9052

Roti (Mediterranean)
1850 M St NW 20036
(202) 558-0476

Devon & Blakley (Sandwiches)
Pennsylvania Ave NW 20037
(202) 659-9070 2200

Potbelly (Sandwiches)
New Hampshire Ave NW, DC 20036
(202) 349-1613 1200

Krispy Kreme (Donuts)
1350 Connecticut Ave NW
(202) 463-0414

Bagel Etc.
2122 P St NW #100
(202) 466-7171
 

Wine & Liquors

1 West Dupont Circle Wines & Liquors
2012 P St NW
(202) 277-6249
 

Restaurants

AAla (Middle Eastern Eatery)
1320 19th St NW
meet@ala-dc.com

Duck Duck Goose (French Restaurant)
2100 P St NW
(202) 450-1591

MI CASA (Mexican)
1647 20th St NW
(202) 450-4595

Al Tiramisu (Italian)
2014 P St NW
(202) 467-4466

Swingers (Next Door)
1330 19th St NW
(202) 968-1080

SPIA in D.C. is located at 1333 New Hampshire Avenue NW, just off Dupont Circle. Princeton University limits hotel reimbursements to $350 per night in Washington, D.C. pursuant to University travel policy (item 6). If you have questions about hotel rates and reimbursements, please contact the SPIA Financial Management Office at Financial Management | Princeton School of Public and International Affairs.

*Princeton University has arranged contract price with the following two hotels. Users booking via Concur will, pending availability, be able to secure the rates noted below*

The Royal Sonesta Dupont Circle (0.2 miles)
2121 P Street NW
(202) 448-1800 
*Princeton University Contract Rate: $259/night

The Lyle Hotel (0.4 miles)
1731 New Hampshire Ave NW 
(202) 964 6750
*Princeton University Contract Rate: $189- $249/night

------------------------------------------------------------------------------------------------------------------------------------------

Dupont Circle Hotel (800 feet)
1500 New Hampshire Ave NE
(202) 483-6000

Residence Inn Dupont (0.2 miles)
2120 P Street NW
(202) 466-6800 x7105

Hotel Madera (700 feet)
1310 New Hampshire Ave NW
(202) 296-7600

Oakwood Suites & Studios (800 feet)
15 Dupont Cir NW
(202) 851-3102

The Baron Hotel (0.4 miles)
1523 22nd St NW
(202) 293-1887

Sonder at Found Dupont Circle  (0.6 miles)
1627 16th Street Northwest
(617) 300-0956

footer hero image
Can't find what you are looking for? We'll help you find the answers.